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Download Zip: How to Compress and Extract Files with Ease
If you have ever wanted to save space on your computer, send multiple files via email, or encrypt your data, you may have encountered Zip files. Zip files are a common way of compressing and archiving files that can be easily transported or stored. But how do Zip files work, and how can you create and extract them on different platforms? In this article, we will answer these questions and more, so you can start using Zip files with ease.
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What is a Zip file and why use it?
A Zip file is a single file that contains one or more compressed files or folders. The compression reduces the file size and makes it easier to transfer or store. The compression also preserves the original data and quality of the files. A recipient can unzip (or extract) a Zip file after transport and use the file in the original format.
Zip files work by encoding information into fewer bits by removing redundant data. This is called lossless data compression, which means that no data is lost during the compression process. For example, if a file contains the same word repeated several times, a Zip file can replace the word with a code that takes up less space.
Zip files have many advantages, such as:
Saving storage space, up to 80% or more in hard disk space.
Reducing e-mail transmission time by drastically reducing file size.
Allowing you to send emails faster with smaller files.
Allowing you to encrypt private data, helpful when sending such data over the internet.
Smaller file size of e-mail messages that you want to keep is useful when your mailbox has a space limit.
Zip file format and features
The Zip file format was created in 1989 by Phil Katz and Gary Conway as a replacement for the previous compression format by Thom Henderson. The name "zip" was suggested by Katz's friend, Robert Mahoney, to imply that their product would be faster than other compression formats of the time.
The Zip file format has its own version number, which does not necessarily correspond to the version numbers for the software that creates or extracts Zip files. The latest version of the Zip file format specification is 6.3.9, published in 2018 by PKWARE, Inc., the company founded by Katz.
The Zip file format supports a number of compression algorithms, though DEFLATE is the most common. DEFLATE is a combination of LZ77 and Huffman coding, which can achieve high compression ratios for text and binary data. Other compression algorithms supported by Zip include BZIP2, LZMA, PPMd, and WavPack.
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The Zip file format also supports strong encryption in 7z and ZIP formats, using AES-256 algorithm. This allows you to protect your data from unauthorized access by setting a password for your Zip file. However, not all software that can create or extract Zip files support encryption, so you may need to use a specific program for this feature.
Zip file software options
There are many software options available for creating and extracting Zip files on different platforms. Some of them are built-in features of the operating system, while others are third-party software that you can download and install. Here are some of the most popular and widely used Zip file software options for Windows, Mac OS X, and Linux.
How to create Zip files on different platforms
Creating Zip files is a simple and convenient way to compress and archive your files. Depending on the platform you are using, you may have different methods to create Zip files. Here are some of the most common ways to create Zip files on Windows, Mac OS X, and Linux.
Windows
If you are using Windows, you have two main options to create Zip files: using the built-in Windows feature or using a third-party software.
Using built-in Windows feature
Windows has a built-in feature that allows you to create Zip files without installing any additional software. Here are the steps to create a Zip file using the built-in Windows feature:
Select the files or folders that you want to compress.
Right-click on the selected items and choose "Send to" from the context menu.
Choose "Compressed (zipped) folder" from the submenu.
A new Zip file will be created in the same location as the original files or folders, with the same name as the first selected item.
You can rename the Zip file or move it to another location as you wish.
You can also create a Zip file by using the File Explorer. Here are the steps to create a Zip file using the File Explorer:
Open the File Explorer and navigate to the location where you want to create the Zip file.
Click on the "Home" tab and choose "New item" from the ribbon.
Choose "Compressed (zipped) folder" from the dropdown menu.
A new Zip file will be created in the current location, with a default name such as "New Compressed (zipped) Folder".
You can rename the Zip file or move it to another location as you wish.
To add files or folders to the Zip file, simply drag and drop them into the Zip file icon.
Using third-party software
If you want more features and options for creating Zip files, you can use a third-party software that supports Zip file format. There are many software options available for Windows, such as WinZip, 7-Zip, WinRAR, PeaZip, etc. Each software has its own interface and functionality, but they generally follow similar steps to create Zip files. Here are some of the common steps to create Zip files using third-party software:
Download and install the software of your choice from its official website or a trusted source.
Launch the software and choose the option to create a new archive or a new Zip file.
Select the files or folders that you want to compress and add them to the archive or Zip file.
Choose a name and a location for your Zip file.
Adjust the compression settings and encryption options according to your preference.
Click on the button to create or save your Zip file.
Mac OS X
If you are using Mac OS X, you have two main options to create Zip files: using the built-in Mac feature or using a third-party software.
Using built-in Mac feature
Mac OS X has a built-in feature that allows you to create Zip files without installing any additional software. Here are the steps to create a Zip file using the built-in Mac feature:
Select the files or folders that you want to compress.
Right-click on the selected items and choose "Compress Items" from the context menu.
A new Zip file will be created in the same location as the original files or folders, with a name such as "Archive.zip".
You can rename the Zip file or move it to another location as you wish.
Using third-party software
If you want more features and options for creating Zip files, you can use a third-party software that supports Zip file format. There are many software options available for Mac OS X, such as The Unarchiver, Keka, BetterZip, etc. Each software has its own interface and functionality, but they generally follow similar steps to create Zip files. Here are some of the common steps to create Zip files using third-party software:
Download and install the software of your choice from its official website or a trusted source.
Launch the software and choose the option to create a new archive or a new Zip file.
Select the files or folders that you want to compress and add them to the archive or Zip file.
Choose a name and a location for your Zip file.
Adjust the compression settings and encryption options according to your preference.
Click on the button to create or save